Report inclusions, sources & methodologies

The Statement of Academic Activity (SAA) is a report that collates the achievements of an academic staff member across a range of academic activities. The statement incorporates information from a variety of administrative systems within the University. The sections below aim to detail the included items, their sources and methodologies for additional estimates generated within the Statement.

Staffing information

The staffing information included in the SAA is extracted from the Human Resource Management System (HRMS). The report utilises the current view of an individual’s employment records as at the latest data extraction date (weekly). The table below provides detailed information about the items included in the report. More information about HR systems can be found on the HR systems website.

Item name Definition of term(s)
Name The title of an individual as recorded. This includes a prefix, surname and given name(s).
University ID The unique identifier attributed to every individual when commencing employment with the University.
College The college that your position is registered as being attributed to (where you are currently employed). For those staff with split appointments, they are able to select in the prompt pages of the statement which role they wish to view.
School The school that your position is registered as being attributed to (Where you are currently employed). For those staff with split appointments, they are able to select in the prompt pages of the statement which role they wish to view.
FTE Current full time equivalent (FTE) hours as defined in the HRMS. 1.0= 100 per cent employment hours.
Academic level Current academic level as recorded in the HRMS.
Date commenced – at level The date commenced at the current academic level.
Date commenced – latest start date The commencement date of most recent appointment with the institution.
Appointment type The current employment type for the selected role within the HRMS (e.g. continuing, fixed-term, casual employment etc.).
Highest qualification The highest qualification of an individual as recorded in the HRMS.
Workload distribution The current workload distribution between research, teaching and service contributions as identified by the academic.

 

Publication information

The publication related information included in the SAA is extracted from the ANU Research Information Enterprise System (ARIES), this system is used to manage research activities and outputs across the University. The table below provides detailed information about the items included in the report. More information about ARIES can be found at the ANU Research Services Division (RSD) website.

Item name Definition of term(s)
Statement Report Information
HERDC Points
  • HERDC points attributed to the University are apportioned by each ANU author listed on the publication. For instance if there are two authors on a refereed journal article, each author listed may be allocated 0.5 points each.
  • Publication types are weighted as per HERDC guidelines. Outputs are weighted at 1.0, excluding Books that attract a weighting of 5.0 and Book Chapters which are mostly distributed pro-rata. More information about 2014 HERDC categories can be found on the Department of Education and Training website.
  • The report includes HERDC outputs obtained at ANU only (excludes HERDC outputs obtained at previous institution/s).
Count 
  • Total published outputs that the academic contributes to, individually, or as a co-author. Each output is counted as a full point (1.0).
  • The activity statement (summary report) includes outputs from 2009 to 2014 year-to-date.
  • The detailed publications report includes all academic outputs stored in ARIES.
  • Publications resulting from research undertaken elsewhere can be included in the publication detail report. All creative and published works can be entered into ARIES.
Output type (2009-14) Total outputs recorded from 2009 to 2014 year-to-date by type of output. Includes outputs recorded in ARIES for which the research was not done at ANU. Output types have been grouped as shown below.

  • Journal article = C1, Ext C1
  • Book = A1, Ext A1
  • Conference paper = E1, Ext E1
  • Book chapter = B1, Ext B1
  • Non-traditional = J1, J3, J4, J5, J8, J9, J10, J11, J12, J14, J15, J16, J17, J18, Original Creative Work Portfolio
  • Report = K1a, K1a, K1b, ExtK1b, K1c, Ext K1c, K1d and ExtK1d
  • Other = D1, Ext D1, F1, G1, and all others not listed above
Collaborative Activity (% Publications) A percentage of publications with external collaborators for the statement period. That is a proportion of all outputs (all types) recorded in ARIES by the type of (non-ANU) collaborative co-author. This measures the proportion of outputs with an external contribution regardless of the number of individual authors on a particular collaborator type.
Australia

  • Industry = Australian Industry
  • University = Other Australian universities
  • Government = Australian government departments and non-research organisations
  • RO = Australian government research organisations

 

International

  • Industry = International industry
  • University = International researchers in universities and research institutions
  • Other = International government departments and non-research organisations

Note: Individual outputs can have multiple types of co-authors. For instance, a journal article may have a co-author from another Australian university and from an International Industry.

Detailed Publications Report Information
Staff ID The ID of the academic who is running/accessing the report and identified as an author on the publication.
Publication ID The publication ID as extracted from the ARIES system. This ID is generated from the individual who entered the publication into the ARIES system along with the category type of that publication.Click on the URL within the Insight system (see image below) to produce an expanded report for the selected publication.aa
Publication Name The name of the stated published output as recorded in the ARIES system. This is the title as it is displayed on the published version of the works (i.e. the title must match the published piece).
Type of Publication See output type above.
Year of Publication  This is the identified year of publication. This is the year that the work was released to the public. In some instances some published works are released online prior to their official publication in a journal or a book. This published data can also be different to the reported year in ARIES (see detailed publication specific report).
Non-ANU Domestic Co-author(s) The count in the detailed report for Non-ANU domestic co-authors is used to produce the collaborative activity percentage on the Statement’s front page. It only includes those domestic authors that are external to ANU.Australia

  • Industry = Australian Industry
  • University = Other Australian universities
  • Government = Australian government departments and non-research organisations
  • RO = Australian government research organisations
International(s) co-authors(s) The count within the detailed report for international co-author(s) is used to produce the collaborative activity percentage on the Statement’s front page.International

  • Industry = International Industry
  • University = International researchers in universities and research institutions
  • Government = International government departments and non-research organisations
Collab Details Provides information about the external (non-ANU) collaborators, including their country and institution.Click on the image collaborator details image in ANU Insight to produce an expanded detail report for external collaborator details. An example of what to press is included below.aba
ARIES Verified A publication is verified in ARIES during the HERDC process, it denotes when it has been validated as a part of the HERDC process and can be counted for submission. It is a field that is managed by the central Research Services Division, a record that is not verified does not mean that it is not eligible for HERDC submission, but merely that it may not have been validated yet.
Specific Publication Report Information
Citation The citation at the top of this report is generated from transactional data in ARIES. It brings together author names, titles, and associated journal information such as volume and page number. The citation type is generated on the type of publication.
Publication Year This is the identified year of publication. This is the year that the work was released to the public. In some instances some published works are released online prior to their official publication in a journal or a book.
Reported Year The reported year is the year a publication was claimed for HERDC. The publication year can vary from the publication year as publications can be claimed in a different year to when they are released based on when the research associated with that release was complete.
Authors The authors in this report are those internal ANU authors that HERDC points are being distributed between for the HERDC submission process.
Author Number The number of the author as identified on the publication, also often referred to as author order.
Author Name The first and surname of the author.
Institution The associated research department of the ANU author.
ANU HERDC Points The distribution of HERDC points between ANU authors, the sum of these will equal one.
Organisations The ANU departments associated with the authors of the publication.
Fields of Research The field of research (FOR) code aligned to the Australia and New Zealand Standard Research Classification. More information about FOR codes can be found here.
Detailed External Collaborators Report
Collaborator Surname The surname of the identified external co-author(s).
Collaborator First Name The first name of the identified external co-author(s).
Collaborator Type The type of external collaborator as identified in ARIES.
Collaborator Country The country that the external collaborator is identified as working within.
Institution The institution that the external collaborator is affiliated with.

 

Awarded funding information

The awarded funding report utilises information about funding applications as at the time of award. This data is extracted from the ARIES database. More information about ARIES can be found at the ANU Research Services Division (RSD) website.

Item name Definition of term(s)
Statement Report Information
Awarded Funding $’000 (by year) 
  • Research, teaching and other funding awarded to which an individual contributes by category by year from 2009 to 2014.
  • This displays the distributed total of the funding type across its selected years. The sum of the yearly allocations of each grant is equal to the total awarded funding for that year in the statement. Therefore, grants that span several years will show values in all of those years.
  • Grants that are not administered at ANU can be included in ARIES as long as a portion of total grant funding is attributable to ANU.
  • Income categories are defined by the Higher Education Research Data Collection specifications.

Income Types (category):

  • ACG (Cat1) – Australian Competitive Grants (ACGR), Category 1
  • Public (Cat 2) – Other Public Sector Research Income, Category 2
  • Industry (Cat 3) – Industry and Other Research Income, Category 3
  • CRC (Cat 4) – CRC Research Income, Category 4
  • HERDC Total = a + b + c + d
  • Other = this category includes all research income not eligible for HERDC. This can include teaching, education and consultancy grants.
  • Total Awarded Funding = e + f
Grant Applications – successful and unsuccessful count A count of HERDC eligible grant applications submitted.

  • Successful – grant awarded
  • Unsuccessful – those not awarded
Success Rate
  • The success rate is the proportion of the total applications submitted in that year that were successful.
  • The success rate is based on the first year of awarded funding, identified by funding year. This may be different to the awarded year recorded in ARIES.
Detailed Awarded Funding Report Information
Awarded Funding $’000 (by year)  Research funding applications to which an individual is associated with by category by year from 2008 to the current period.
ARIES ID A unique system-generated number. It is the key reference number to identify a project record. ARIES will automatically assign the Grant ID when a record is created.
Grant The name of the grant as identified in ARIES. This is the title of the research project which identifies the record and aligns with the grant submission on behalf of the academic.
ARIES Status Indicates the life-cycle stage of the project record. Management reports are driven from this field.
Investigator Role Identifies the investigator role (primary or secondary) of the individual for which the report has been run for associated with that specific grant.
Administering Organisation The lead organisation on the project. This field allows the University to quickly report on internally and externally managed projects.
Grant Funding Year The year(s) for which funds have been awarded and distributed over the life of the grant.
Funds Provider Name The organisation/s providing the funds, there may be multiple funds providers for a project.
Funding Scheme Name Associated with the funds provider the scheme provides information about the types of funds being awarded and the project that they contribute to.
Funds Awarded The amounts for which funds have been awarded and distributed over the life of the grant.
Start Date Date when research activity commences with reference to the contract. It is used for reporting on projects by year. It is also used to confirm funding dates for financial reporting for some funds providers. Used as reference by CROs and RSD when communicating project activity or variation requests to the funds provider.
End Date Date on which it was originally proposed that a project would finish.
Total awarded for grant The total amount awarded for the life of the grant, the sum of the amounts attributed in each grant funding year.

 

Higher Degree Research supervision information

The HDR Supervision report utilises information about an academic’s role in the supervision of students as extracted from the student administration system. The report includes information about all PhD and Masters by research students.

Item name Definition of term(s)
Statement Report Information
HDR Supervision Count The count of Higher Degree Research (HDR) students to which a staff member contributes by type of supervisory role from 2009 to 2014.For any given year a student is counted as supervised if the start/end dates of the supervisory relationship cover any part of the year. Students with no EFTSL in the year are excluded.
Supervisory Role Count Identifies the role of the academic in contributing to the supervision of research students. Each year adds the number of students that have the academic identified in each of these roles.
Any capacity count Provides a count of all of the students the academic supervises in any capacity. It is the sum of the above roles.
Detailed Awarded Funding Report Information
Students Name The name of the student associated with the ID provided as recorded in the student administration system.
Start Date The start date of the student’s research program.
End Date The expected or recorded end date of the student’s research program.

 

Contributions to education information

Contributions to education data is mostly stored in the student administration system. Role information along with estimates of load and headcount are all extracted from the PeopleSoft system. SELS information is extracted from the EVASYS system. More information about ANU Surveys can be on the planning and performance measurement website.

Item name Definition of term(s)
Statement Report Information
Courses Count The count of courses that the individual contributes to (e.g. once, per course, per term. The teaching data collection was undertaken in 2015 for the 2014 academic year, this was the first collection of its type.
Session/Term Descriptions The sessions available within the ANU Academic Calendar. These cover the two major semesters and four seasonal sessions.
Convenor A Convenor is responsible for:

  • “The administration of the course, including the finalisation of marks and the submission of marks and grades to the Examiner’s Committee”.
  • “Recommending to the Head of School nominees for appointment as sessional staff required for the teaching of the course”.
  • “Ensuring that the course outline and other course materials comply with University policy and college and school requirements”.
Lecturer A Lecturer is responsible for “education delivery described as a lecture in a course or unit outline, or in an official timetable issued by the University”.
Tutor A Tutor is responsible for “education delivery described as a tutorial in a course in an official timetable issued by the University”.
Undergraduate Research Supervisor, and Other roles. These roles were suggested from various colleges with varying definitions dependent on subject matter. These were also commonly found in the original set of spreadsheets from provided by colleges.
Detailed Contributions to Education Information
Year The year of the courses the academic contributed to.
Term The associated session or term name that the course was taught in.
Course The wattle code and recorded name of the course contributed to.
Mode of Delivery The method of delivery (e.g. in person, or online) this is as recorded in the student administration system.
Total Enrolments A headcount of students enrolled in the course.
SELS Overall Satisfaction % Taken from the Survey of Student Experience of Learning Support (SELS). This is the overall estimate of satisfaction. It is the percentage of responses to who marked ‘Agree’ or ‘Strongly agree’ to question six ‘Overall, I was satisfied with my learning experience in this course.

 

Service and other contributions information

The service and other contributions section of the statement is to record any contributions that are not already recorded in the report. This is a self-entered list detailing service contributions such as committee membership, public policy contributions and much more. The list has been pre-populated with esteem measures that have been entered into ARIES. These measures were collected as a part of the 2013 ERA process, an FAQ on the ERA process can be found on the ARC website.

Item name Definition of term(s)
Service Effective membership of an internal governance or management committee, steering committee, or working party within a centre, department, research school, college or university. This may also include other service positions such as provision of peer engagement, staff mentoring, training, conferences, roles on education committees and accreditation panels.
Leadership Roles Significant leadership or management roles such as Deputy Head or Head of Academic area, Associate Dean, Deputy Dean, Dean, or higher.
Community & Outreach Activities demonstrating engagement with business, industry, philanthropy, alumni and other foundations. Programs for broader community/school students and others associated areas including equity, social justice, and indigenous engagement.
Public Policy Other contributions in relation to public policy are not limited to but can include, contributions to Australian or other National Governments or International Agencies as follows:

  • Provision of public policy advice to government or NGO’s, including submissions, reports and appointments;
  • Major appearances before parliament or government agencies (Australian or International);
  • Public comments or opinions pieces on public policy or public policy related topics. This could include commentary on proposed or current legislation and topical public policy issues, contributions to national and international debates;
  • Development of international, national and regional public policy resources;
  • The reading into Hansard or other important public policy literature of published research findings;
  • Facilitation of public policy outreach opportunities for students, including internships;
  • Development and facilitation of educational programs for the public service on public policy issues; and
  • Innovative integration of public policy into educational programs.   
Committee Member Member of the committee, advisory council, board, evaluation or review panel, etc.
Medal A medal awarded to an individual or organisation as a form of recognition for scientific, academic, or various other achievements.
Advisor An academic advisor to a committee with in-depth knowledge in a specific area of expertise.
Society Membership of an academic/learned society
Prize A prize is an award to be given to a person, a group of people, or organisation to recognise and reward actions or achievements. Official prizes often involve monetary rewards as well as the fame that comes with them.
Academy Member or Fellow of a learned academy. Only a select number of Australian Academies are ERA eligible, more information on ERA esteem measures can be found here.
Fellow In academia, a fellow is a member of a group of learned people who work together as peers in the pursuit of mutual knowledge or practice. The fellows may include visiting professors, postdoctoral researchers and doctoral researchers.
Award An award is something given to a person, a group of people, or an organisation to recognise their excellence in a certain field. An award may carry a monetary prize given to the recipient; for example, the Nobel Prize for contributions to society or the Pulitzer Prize for literary achievements. An award may also simply be a public acknowledgment of excellence, without any tangible token or prize.
Statutory Committee Member A member of a Statutory committee, which is a defined as a legislative working groups established by statute. These committee memberships are ERA eligible, more information on ERA esteem measures can be found here.
Nomination Highly commended, finalist or shortlisted for a prize, award, etc.
Guest Curator Temporary curator to a collection, museum or gallery
Professorship An academic appointment of the highest academic rank at an institution of higher education, often an invited or visiting professorship.
Lecture Prestigious lecture, often invited, given at an academic institution
Judge Presiding over preceding or a member of the panel in a court
Other Other significant contributions not captured in the categories above.

 

Updated:  9 July 2015/ Responsible Officer:  Executive Director Administration & Planning/ Page Contact:  SCAPA